IMPACT OF COMPUTER ON RECORD MANAGEMENT IN AN OFFICE


IMPACT OF COMPUTER ON RECORD MANAGEMENT IN AN OFFICE 

ABSTRACT

This research was carried out to find the impact of compute on record management in an office with the reference to thirty secretaries working in Federal Polytechnic, Offa. Research questions guiding the study were as follow: (1) what impact does the computer has on record keeping in terms of reliability? (2) What impact does the computer has on record keeping in terms speed? (3) What impact does the computer has on record keeping In terms of retrievals? (4) What impact does computer has on effectiveness on record keeping? Structure questionnaire was design and administer the secretaries. Simple mean was used to analyze the data and the results revealed that the findings, it was concluded that the computer is currently the most reliable tools for record keeping. Effective record keeping has positive impact on productivity. Following the drawing of conclusion, recommendation was offered for improvement of computer services in Federal Polytechnic, Offa.  

TABLE OF CONTENTS

TITLE PAGE                                    i

CERTIFICATE                                    ii   

DEDICATION                                    iii   

ACKNOWLEDGEMENT                                iv

ABSTRACT                                        v

TABLE OF CONTENTS

CHAPTER ONE

1.0      INTRODUCTION                                1

1.1     BACKGROUND OF THE STUDY                         1-2

1.2      STATEMENT OF THE PROBLEM                         2

1.3      RESEARCH QUESTION                            2

1.4      THE PURPOSE OF THE STUDY                        2

1.5       SIGNIFICANCE OF THE STUDY                        3

1.6        LIMITATION OF THE STUDY                        3

1.7       SCOPE/DELIMITATION                            3

1.8       DEFINITION OF TERMS                            3

CHAPTER TWO

2.0 INTRODUCTION                                4

2.1 DEFINITION OF RECORD MANAGEMENT                    4-5

2.2   PRACTICING RECORDS MANAGEMENT                        5-7

2.3   CURRENT ISSUES IN RECORD MANAGEMENT                 8-9

2.4   DATA PROCESSING                                9-9

2.5   ESSENTIALS OF A GOOD FILING SYSTEM                9-12

2.6   DEFINITION OF COMPUTER                            12

2.7   ROLES OF COMPUTER IN BUSINESS ORGANIZATION             12

2.8   IMPACT OF COMPUTER ON RECORD KEEPING                13

CHAPTER THREE

3.0    INTRODUCTION                                14

3.1   POPULATION OF THE STUDY                         14

3.2   SAMPLE                                     14

3.3   RESEARCH INSTRUMENT                             14

3.4    METHOD OF DATA COLLECTION                        14

3.5    METHOD OF DATA ANALYSIS                        15

3.6    DECISION RULE                                15

CHAPTER FOUR

4.0    PRESENTATION                                16

4.1 ANALYSIS OF RESPOND TO THE RESEARCH QUESTION        16-18

CHAPTER FIVE

5.0    SUMMARY CONCLUSION AND RECOMMENDATION            19

5.1   SUMMARY OF FINDING AND DISCUSSION                19

5.2   CONCLUSION.                                    20

5.3    RECOMMENDATION                                20-21

5.4    SUGGESTION FOR FURTHER STUDIES                    21

    REFERENCES                                    22-23

    RESEARCH QUESTION                            24

CHAPTER ONE

 INTRODUCTION

1.0     Background of the Study

Most offices and organization appreciate the importance of record management. Horn by (2001) defines record “as written account of facts, accounts put down as hey occur and stored small collection of data about a specific) that exists as a units of information in machine readable form facts know about the past or somebody or something”

    Samdanel (1998) defines record “as large of document e.g. letters, memorandum, report etc which are created, processed, stored and reviewed in any business organization or office.

In other words, record management refers to the sum total of all activities designed to control the lifecycle of records from its disposition.

Record management deals with the creation, distribution, presentation, maintenance, preservation, retrieval and disposal of records.

Mills and standingford (1983) see record management as “a direct connection between the practical working and the clerical operations”.

Record management entails the following:

To account for the goods which have purchased as far as practicable, to trace them through the business until it have been develop and changed to  the customer or client.

To report on stock bases and wastage

To report on transaction of an office

To report on goods held on ordered in relation to requirements for production and selling programmes.

To report on inactive stocks.

To provide information for department changing or costing purpose.

Computers are now found in every field of human activities from space explanation to literacy studies.

There are few or no area in an organization which are likely to escape the impact of computerization since business need for providing information are increasing in volume and complexity, the use of computer as a machine, which can receive, process present information in to it, at a very speed is essential.

It is claimed that application of computer to record management in an office has made record management easier and more reliable. The concern of this study is, therefore to investigate the impact of application / utilization of computer an record management in the office.

1.1    Statement of the Problem

This research work mends to discover what impact the computer has on record management in today’s office.

Also, we seek to determine and highlight the relative importance of computer as a means of keeping record over all other methods of record keeping like manual filling system and indexing etc.

1.2    Research Questions

The following question granted the study:

What impact does the computer have on record keeping in terms of reliability?

What impact does the computer have on record keeping in terms of speed?

What impact does the computer have on record keeping in terms of retrieval?

What impact does the computer have on effectiveness 0n record keeping?

1.3     Purpose of the Study

The purpose of this research work is:

To find out and show to the business world the record management features of the computer.

To determine its impact on the record management.

To determine its durability and reliability.

1.4    Significance of the Study

The study will be off great importance to organization and most especially the secretarial personal to know the impact of computer on record management in an office and its effective and efficiency in organization and it will enable organization. Companies to appreciate the impact of computer on record management.

1.5    Limitation of the Study

Some constraints faced by the research in the course of these study includes the following.

Financial constraint

Time constraint

Support’s busy schedule.

Death of relevant literatures.

However having summarized these challenges, the researcher was confident of the validity of the research work.

1.6    Scope / Delimitation

The research study focus.It attention on the impact of computer on record management in Federal Polytechnic, Offa.

1.7    Definition of Terms

Computer: is an electronic machine that receive instruction data as input, translate the data, process it, and present as out put to the user.

Record management: describe as the deployment of stored and retrieve information for the achievement of the objective with function of providing appropriate information and communication network to all sectors within and outside an organization.

SUMMARY, OF FINDINGS CONCLUSION AND RECOMMENDATION

5.0   Introduction

  This chapter deals with the summary of all the findings, conclusion,   recommendation and suggestion for further studies.

5.1    Summary of findings and discussion.

During the course of analysis the data collected by the researcher, certain factor can to light.

Research Question one: What Impact does the computer have on record keeping in terms of reliability?

Analysis on research question one reveals a mean response of 3,8 which fails with the value for positive response which mean that the computer have great impact on record keeping in terms of reliability in an office.

Research Question two: What impact does the computer have on record keeping in terms of speed?

Analysis on research question two nucleus a mean response of 3.3 which fails within the value of positive response which mean that computer have vivid impact on records keeping. This confirm that the computer have impact on record keeping in terms of speed.

Research Question three: What impact does the computer have on records keeping in terms of retrieval?

Analysis on research question three reveal a means response of 3.6 which fall within the value. For positive response therefore, the computer have positive impact on record keeping in term of retrieval.

Research Question four: What Impact does the computer have on effectiveness on record keeping?

Analysis on research four reveal is a mean response of 3.6 which fails within the value of positive which mean computer have positive impact on recordkeeping. This confirms that the computer has impact on effectiveness on record keeping.

5.2   Conclusion

Research Question one: What Impact does the computer have on record keeping in terms of reliability?

Analysis on research question one reveals a mean response of 3, 8 which fails with the value for positive response which mean that the computer have great impact on record keeping in terms of reliability in an office.

Research Question two: What impact does the computer have on record keeping in terms of speed?

Analysis on research question two nucleus a mean response of 3.3 which fails within the value of positive response which mean that computer have vivid impact on records keeping. This confirm that the computer has impact on records keeping in terms of speed.

Research Question three: What impact does the computer have on records keeping in terms of retrieval?

Analysis on research question three reveal a means response of 3.6 which fall within the value. For positive response therefore, the computer have positive impact on record keeping in term of retrieval.

Research Question four: What Impact does the computer have on effectiveness on record keeping?

Analysis on research four reveal is a mean response of 3.6 which fails within the value of positive which mean computer have positive impact on recordkeeping. This confirms that the computer has impact on effectiveness on record keeping.

5.3    Recommendations

Base on the various evidence and conclusion in the findings of the study      following recommendations were made from findings.

Management should provide a tanning programme for the employee on computer knowledge so as to be competent during their working experience.

The computer facilities already provided in the school should be properly maintained.

There should be a computer training programme in an organization must be able to discharge well their regards keeping in their various officers.

Organization should endeavor to computerize their office function for greater performance and also to increase duties in an office.

5.4Suggestion for Further Studies

        The role of computer in an office or an organization contribution effectively to secretarial profession in the sense that it enables the secretary to work at a faster rate which leads to the increase in the duties of such secretary.

As a result of this, the researcher suggest the further information and investigation should be carried out on the secretary needs to be competent on the computer form office or a organization or a establishment.

.

IMPACT OF COMPUTER ON RECORD MANAGEMENT IN AN OFFICE



TYPE IN YOUR TOPIC AND CLICK SEARCH.




TESTIMONIES FROM OUR CLIENTS


Please feel free to carefully review some written and captured responses from our satisfied clients.

  • "Exceptionally outstanding. Highly recommend for all who wish to have effective and excellent project defence. Easily Accessable, Affordable, Effective and effective."

    Debby Henry George, Massachusetts Institute of Technology (MIT), Cambridge, USA.
  • "I saw this website on facebook page and I did not even bother since I was in a hurry to complete my project. But I am totally amazed that when I visited the website and saw the topic I was looking for and I decided to give a try and now I have received it within an hour after ordering the material. Am grateful guys!"

    Hilary Yusuf, United States International University Africa, Nairobi, Kenya.
  • "Researchwap.com is a website I recommend to all student and researchers within and outside the country. The web owners are doing great job and I appreciate them for that. Once again, thank you very much "researchwap.com" and God bless you and your business! ."

    Debby Henry George, Massachusetts Institute of Technology (MIT), Cambridge, USA.
  • "I love what you guys are doing, your material guided me well through my research. Thank you for helping me achieve academic success."

    Sampson, University of Nigeria, Nsukka.
  • "researchwap.com is God-sent! I got good grades in my seminar and project with the help of your service, thank you soooooo much."

    Cynthia, Akwa Ibom State University .
  • "Great User Experience, Nice flows and Superb functionalities.The app is indeed a great tech innovation for greasing the wheels of final year, research and other pedagogical related project works. A trial would definitely convince you."

    Lamilare Valentine, Kwame Nkrumah University, Kumasi, Ghana.
  • "Sorry, it was in my spam folder all along, I should have looked it up properly first. Please keep up the good work, your team is quite commited. Am grateful...I will certainly refer my friends too."

    Elizabeth, Obafemi Awolowo University
  • "Am happy the defense went well, thanks to your articles. I may not be able to express how grateful I am for all your assistance, but on my honour, I owe you guys a good number of referrals. Thank you once again."

    Ali Olanrewaju, Lagos State University.
  • "My Dear Researchwap, initially I never believed one can actually do honest business transactions with Nigerians online until i stumbled into your website. You have broken a new legacy of record as far as am concerned. Keep up the good work!"

    Willie Ekereobong, University of Port Harcourt.
  • "WOW, SO IT'S TRUE??!! I can't believe I got this quality work for just 3k...I thought it was scam ooo. I wouldn't mind if it goes for over 5k, its worth it. Thank you!"

    Theressa, Igbinedion University.
  • "I did not see my project topic on your website so I decided to call your customer care number, the attention I got was epic! I got help from the beginning to the end of my project in just 3 days, they even taught me how to defend my project and I got a 'B' at the end. Thank you so much researchwap.com, infact, I owe my graduating well today to you guys...."

    Joseph, Abia state Polytechnic.
  • "My friend told me about ResearchWap website, I doubted her until I saw her receive her full project in less than 15 miniutes, I tried mine too and got it same, right now, am telling everyone in my school about researchwap.com, no one has to suffer any more writing their project. Thank you for making life easy for me and my fellow students... Keep up the good work"

    Christiana, Landmark University .
  • "I wish I knew you guys when I wrote my first degree project, it took so much time and effort then. Now, with just a click of a button, I got my complete project in less than 15 minutes. You guys are too amazing!."

    Musa, Federal University of Technology Minna
  • "I was scared at first when I saw your website but I decided to risk my last 3k and surprisingly I got my complete project in my email box instantly. This is so nice!!!."

    Ali Obafemi, Ibrahim Badamasi Babangida University, Niger State.
  • To contribute to our success story, send us a feedback or please kindly call 2348037664978.
    Then your comment and contact will be published here also with your consent.

    Thank you for choosing researchwap.com.