This project is aimed at improving along lasting processing and administration system on National Identity card. It is also aimed at keeping records of all processing and administration system for national Identity card with view of modifying it into a full computerized system. The study covers the areas of application entry, record verification, list generation, code numbering and maintenance of the managed information. The new system developed is very easy to use and gives answers to report generation. Problems which evolved from the existing system as a result of inefficiency will be notified and new system design implemented. During the analysis, examination of written documents, oral interviews as well as text books, journals will be used for data collection and also a source of information. Also, it is expected that a program will be produced in order to help the national identity card processing and also document identity cards. With references to the rapid growth in the information technology, it is deemed necessary to develop a fully computerized system for the National Identity Card System through this project.



Title Page - - - - - - - - - -i

Certification - - - - - - - - - -ii

Approval Page.- - - - - - - - - -iii

Dedication- - - - - - - - - - -iv

Acknowledgement- - - - - - - - -v

Abstract- - - - - - - - - - -vi

Table of contents- - - - - - - - - -vii


1.0 Introduction - - - - - - - - -1

1.1 Statement of the problem - - - - - - -2

1.2 Purpose of study- - - - - - - - -2

1.3 Aims and objectives- - - - - - - -2

1.4 Scope- - - - - - - - - -3

1.5 Limitations- - - - - - - - - -3

1.6 Assumptions- - - - - - - - -3

1.7 Definitions of terms- - - - - - - -4


2.0 literature review- - - - - - - - -5


3.0 description and analysis of the existing system - - - -7

3.1 Fact finding method used.- - - - - - -8

3.2 Organizational structure- - - - - - - -9

3.3 Objective of the existing system- - - - - -10

3.4 Input, process, output analysis- - - - - - -10

3.5 Information flow diagram - - - - - -13

3.6 Problem of the existing system - - - - - -13

3.7 Justification for the new system- - - - - -14



4.0 System design methodology - - - - - -16

4.1 Design of the new system- - - - - - -16

4.2 Output specifications and design - - - - -16

4.3 Input specifications and design- - - - - - -17

4.4 File design- - - - - - - - - -19

4.5 Procedure chart- - - - - - - - -20

4.6 System flow chart- - - - - - - - -21

4.7 System requirements- - - - - - - -22

4.8 Implementation of the new system - - - - - -22

4.9 Program design- - - - - - - - -23

4.10 Program flow chart- - - - - - - -24


5.0 Documentation - - - - - - - - -29

5.1 System documentation - - - - - - - -29

5.2 Program documentation- - - - - - - -30

5.3 User documentation- - - - - - - -31


6.0 Conclusion and recommendation - - - - - -32

6.1 Conclusion- - - - - - - - - -32

6.2 Recommendations- - - - - - - -32

References- ---------34

Appendix-  ---------35




The National Identity Card Processing and Administration system is the only through way a state and a nation’s population figure can be ascertain. To be accepted in a given locating or geographical area, it is necessary to bear a mark. Mark here does not really mean facial mark rather an identity. This identity card willbear your name, states, every single information about you as an individual or person. This therefore boils down to what we know as National Identity Card.

The Question is “what is an identity card? As defined by many authors and dictionary including the encyclopedia. It is a national document certifying State, nationality, issued by the government of a country to every individual or person that the definition National Identity Card can also be called a true image of an individual or person, because it tells well abut a person.”

Every citizen of a country that is of the stipulated age constitution have the right to apply for insurance of the National Identity card in the state he or she is staying. The National Identity Card is not issued to people who are not of age. For this reason, there is a need for the maintenance and assessment of records in order to maintain current data concerning an individual. It is also for easy references, to know the number of labour force, Identification and fraud check and also good for revenuer allocation of the federal government for proper population figure.

However, there are different arms in the internal affair ministry which takes the responsibility of checking and issuing the National Identity Card. But as it concerns our area of interest in this project work, Department of National Civil Registration Under the federal ministry of Internal Affairs, of NGWO Local government Area of Enugu State will be our target.



National Identity Card processing and Administration system is not an easy task. This reason is because it involves absolute carefulness to ascertain a population figure, prevent forgery and avoid the dangers of Impersonation, duplication of multiple National Identity Card for one particular person.

Scanning through reports for a file with definite information can be a techniques and time wasting work because of the large volume of record to be scanned. Also to change particular information may be as a result of marriage, change of name, or loss of the Identity card in other words known as update will also be a tug of way for the individual in charge. It creates weariness and loss of dedication to duties by the staff thereby restricting the powers of the Department of National Civil Registration services following the constitution of the Federal Republic of Nigeria which states that “No

Public Officer shall put himself in a position where his personal interest conflict with his duties and responsibilities” (1999 Constitution 5th schedule point 1 no.1)

Finally, the processing and administration system will be capable of restricting to non-authorized person.


The primary purpose of the study is to critically analyze the activities of National Identity card Processing and Administration system with a view of controlling forgery and duplication as well as finding a lasting solution to these problems. To create a better and lasting identity card system for Nigeria as a whole.


For the fact that this project research is aimed at having comprehensive review of the manual system of operation being carried out in the Identity


Card section of the Department of National Civil Registration Ngwo Local government area of Enugu state into a computerized system. The following will be taken into consideration for subject matters. They are:

⦁ Ensure accurate and timely update of the holder record.

⦁ Check multiple possession of the National Identity card.

⦁ Deprive immigrant who are not citizen of the country form obtaining the national identity card.

⦁ A proper account of the identity card issued.

⦁ Finally, a proper storage system which keeps all vital information ready for use.


This is limited to the activities involved in National Identity Card Processing and its administration system and also report generation on the National Identity Card holders Information.

It is on these that the effectiveness and efficiency of the National Identity card section of the Ngwo Local Government Area of Enugu State.


The limitation is based on the facts which the researcher could not lay hands on pertaining to the study, which evolves the problems of insufficient analysis.

In addition to these limitations are time factors and financial insufficiencies.


Assuming that this design is implemented work flow and assessment as well as record keeping of the national identity card section of the Ngwo Local Government Area of Enugu State will be made easy, interesting and


flexible- also, the management will make quick finding so that conclusion and decision will be reached as aid when due.


As we go into this work, some words will need precise definition to enable the reader assimilate the entire contents.

COMPUTER: An electronic machine capable of accepting data in the form of input, processes it under a set of complete condition, stores information or request for references and generated result in the form of output.

APPLICATION: As it concerns this subject matter, it is one who applies to the Department of National Civil Registration for the Issuance of National Identity Card of the stipulated age.

CITIZEN: Under the provision of the amended constitution decree No. 32 of 1974, citizen is any person who becomes citizen of any country either by birth, descendant, Registration or Nationalization.

IDENTITY CARD PROCESSING: The procedure involved in processing and identity card.

IDENTITY CARD ASSESMENT: The procedure or act of checking Identity card already in use or to be produced.

IMMIGRATION: This is a process whereby people move from the country to another to settle.

EMIGRATION: This is a process whereby people come from one country to settle.




Webster’s Ninth New Collegiate Dictionary defines Identity Card as a formal document that is used by an authorized official of a country to one of it’s citizen.

The Question is “what is an identity card? As defined by many authors and dictionary including the encyclopedia, it is a national document certifying state/Nationality, issued by the Government of a Country to every individuals or person that is of the stipulated age of ownership. From the definition, National Identity Card can also be called a true image of an individual or persons because it tells well about a person.”

Identity card as defined cannot be acquired from neither from school nor home. But, there is a special organization or ministry that takes charge of both processing and administration of National Identity Card. The ministry of Internal Affairs Under the Department of National Civic Registration.

According to J.K PLACK in his book “INFORMATION Processing and Identification” says that identity card is a mark of Identification. And also, it tightly identifies the holder whose photograph is placed in the identity card. It also contain all necessary information needed to know about the holder of the identity card.

Furthermore, he emphasized that the essence of such identification is mainly for security purposes.

During national identity card processing, everything is put into consideration to check fraud of any form. Any fraud is detected and canceled because the identity cards are made unique. It is not always easy. Forging of identity card. And personification in areas where adequate attention is not given to processing of the National identity card.


JOHN ORGEON in his book. “TRAVELLERS AND JUORISM” defines travelers as a process of making long journey within or outside ones territory. People travels in other to visit people, do business with people or for changing environment. To this effect, there is every need that he/she traveling bears a mark of identification, which is the national identity card. The identity card being and outstanding document, is very official and is only issued out and controlled by the Government under the auspices of the ministry of Internal Affairs.

DAN JOUGLIOW in his book. “AUTOMATIC DOCUMENT AND PROCESSING” defines document processing as preparation of printed evidences for births, deaths, marriage, identificatione.t.c.

These document are processed to bevery unified and easily maintained. With the introduction of identity card, the problem associated with identity card processing system has been totally solved. The computer maintain and access information about identity card holders automatically with little human intervention. Fraud is eliminated. The machine assess everything automatically according to predefined program instruction using a defined government criteria.



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