ENHANCING CORPORATE ACCOUNTABILITY THROUGH EFFECTIVE AUDIT SYSTEM (A Case Study of Sheffield Risk Management Limited Owerri Imo State
Ability to report back the conclusion of an assignment of the progress made so far to the person(s) who delegated the authority to the performer of an assignment, duty or function, has for decades eluded this nation both in the private and public responsibilities to be performed and performed and reported back has been carried out as accomplished. The lack of accountability leads to many vices in our social and economic system. The objectives of this study therefore are: (a) To ascertain the determine the role of independent audit towards accountability in an organization (b) To determine if independent audit can control fraud and embezzlement. The primary data sources (the questionnaire) collected response from thirty two (32) respondents out of forty (40) that was sampled. Data collected through primary sources were analyzed on tables using percentages, three hypotheses were stated in null form and ere tested using the X2 statistics, simple percentages and the test revealed that audit enhances accountability in an organization and also help in controlling fraud, embezzlement and defalcation in an organization.
TABLE OF CONTENTS
TITLE PAGE i
1.0 Introduction- - - - - - - - -1
1.1 Background of the study - - - - - - -1
1.2 Statement of problem- - - - - - -5
1.3 Objectives of the study - - - - - - -6
1.4 Research Hypothesis- - - - - - - -7
1.5 Significant of the study - - - - - - -7
1.6 The Scope Of The Research - - - - - -7
1.7 Limitations Of The Study - - - - - - -8
1.8 Organzation Of Study - - - - - - -9
1.9 Definition of terms- - - - - - - -10
2.0 Review of related literature- - - - - - -13
2.1 What is an Audit? - - - - - - - -13
2.2 Who is an Auditor? - - - - - - - -15
2.3Qualification of an Auditor- - - - - - -16
2.4Appointment of an Auditor - - - - - - -16
2.5 Objectives Of Auditing - - - - - - -17
2.6 Audit Test - - - - - - - - -17
2.7 Audit test- - - - - - - - -21
2.8 Justification For Auditing - - - - - - -24
2.9 Standard of reporting - - - - - - -26
2.10Internal Control Concept - - - - - -27
2.11Characteristics of satisfactory system of internal control- -28
2.12Relationship between internal Auditing and internal control- -29
2.13Importance of internal control in Auditing - - - -30
2.14Internal Auditing defined - - - - - - -31
2.15Qualities of internal Auditors - - - - - -33
2.16Independence of internal Auditors - - - - -35
2.17Measuring the performance of an internal Auditor- - -36
2.18Relationship between internal and external Auditors- - -37
2.19Co-operation of internal and external Auditors- - - -38
2.20Fraud defined- - - - - - - - -39
2.21Types of fraud- - - - - - - - -39
CHAPTER THREE RESEARCH METHODOLOGY
3.0 Introduction- - - - - - - - -44
3.1 The Research design - - - - - - - -44
3.2 Sources of Data- - - - - - - -45
3.3 Population and sample size- - - - - - -45
3.4 Data collection/instruments- - - - - -45
3.5 Validity of resources- - - - - - - -47
3.6 Method of data Analysis- - - - - - -47
3.7 Library Research- - - - - - - -48
4.0 DATA PRESENTATION, ANALYSIS AND INTERPRETATION
4.1 Introduction- - - - - - - - -50
4.2 Data Analysis- - - - - - - - -52
4.3 Test of Hypothesis- - - - - - - -63
4.3.1 Test of Hypothesis number I- - - - - -63
4.3.2 Test of Hypothesis number ii- - - - - -68
4.3.3 Test of Hypothesis number iii- - - - - -70
5.0 SUMMARY OF FINDINGS, CONCLUSION AND RECOMMENDDATIONS
5.1 Summary of findings - - - - - - - -74
5.2 Conclusion - - - - - - - -76
5.3 Recommendations- - - - - - - -76
5.4 Bibliography- - - - - - - - -79
Accountability in both public and private section has being an issue that is worth discussing due to its paramount and colossal impact to the overall performance of an organization.
It (Accountability) has to do with reporting back action, task carried out by an individual to the authority who apportioned such function.
1.1 BACKGROUND OF THE STUDY
Accountability is the process or act of reporting back to a higher authority, body or individual the actions taken by a steward. It enables the person or persons reported to determine if the steward has acted or performed the assigned duties properly and satisfactory. It plays a major role in the success or failure of any business, particularly when the business is not managed by its owner.
Initially most business set-ups were managed by their owners. The owners’ manager was the sole financial contribution to the enterprise. But with the development in the scale and scope of business, a huge capital beyond that affordable by the sole individual or a family was needed. Consequently contributors (hereafter called shareholders) were required to raise the funds for the business. The emergence of these shareholders led to the divorce of the owner managers from the management of the business as all of them cannot be directors at the same time. This the management of business was entrusted to the hands of people who have no financial claims to the business and the shareholders were sceptical about this particularly as the law does not permit them individually to go through the books of the company in their desire to keep abreast of the performance of the directors.
This skepticism aroused the need for surveillance over the activities of the non-owner managing directors. This bid to fulfil the later led to the engagement of third-party (an Auditor) to perform an audit of the company’s accounts.
Audit has since them received a lot of definitions and/or then received a lot of definitions and/or interpretations both from accounting bodies and auditors and their non-the-like. Justifiable is to say that audit has suffered a lot of misinterpretations. Most of the misgiving interpretations see it as being armed at fraud and error detection. But audit essentially involves much more than that. One of the most involved and of course the most acceptable definitions so far is that issued by the consultative council of accountability bodies (CCAB) which sees audit as “the independent examination and expression of opinion on the financial statement of an enterprise by an appointed auditor in pursuance of statutory obligation (Howard 1982:1).
Deductively, an audit is the objective scrutiny of someone’s work or presentation by a third party (an auditor) who is different from the users and the preparing of the presentation. The general essence of audit is to ascertain compliance of the firm’s records and operational policies with usefulness of acceptability of and the dependability on the firm’s financial statements.
Accountability as explained above has suffered some misconceptions, surprisingly in the hands of those who should have understood it better. Most of the lay men conceptual understanding of accountability relates it to „communicating about monetary matters (Odon, 1999:7) but accountability goes beyond that. According to the Webster encyclopaedia dictionary of English language (1995:110), accountability is defined as “the state of being accountable, answerable, liable or responsible” the same dictionary goes further to define accountable as “liable to pay or make good in case of loss; responsible to a trust, liable to be called to account, put in another way an much more related to the context in the articles Aba times of fourth September 1999 captioned “accountability in the third republic” it says
Accountability connotes answerability and stewardship, by answerability is meant answering for one’s actions and decisions (odon1999:7)
Stewardship according to the article means service; it means that every leader should be responsible to the people who reposed trust in him.
For accountability to be accorded its rightful place in an organization the writer believes that there is a high need for proper internal control measure and in addition, efforts should be made to ensure that company accounts are subjected to external and independent audits after each financial period.
The bible also records in chapter 25 verse 14-30 of saint Matthew gospel, the story of a rich man who went on a far journey entrusting the affairs to his servants and who when he returned, required the servants to answer individually, for their stewardship to the business while he was away. It in the same manner that it is required of the chief executives and directors of a company who are quite different from the real owners of the business to answer for their stewardship of the funds and property entrusted to them by the shareholders. It is desire for accountability that gave rise to what we know today as audit- a mechanism through which the shareholders are made abreast of the true and fair picture of the activities of the directors and chief executive of the company
THE HISTORICAL BACKGROUND OF SHEFFIELD RISK MANAGEMENT LIMITED, OWERRI
Sheffield risk management limited is located within the industrial layout area of Owerri, it is established as a private limited liability company, it is an incorporated company.
The company is an insurance brokerage firm that serves as an intermediary between the insurer and the insured; they also serve as underwriter of insurance policies. The insurance policies in which Sheffield risks management limited act as intermediary between the insurer (insurance company) and the insured (client) or consultant to each or both include Life insurance, Car insurance, Burglary insurance, Motor vehicle insurance etc.
According to the memorandum of understanding signed by the stake holders of Sheffield Risk Management, the company has its ownership structure as shown below out of the start-up capital of twenty two million naira
% Of shareholding
Nominal value (₦)
Mr. David Okolie
Mrs. Mary Nwosu
Barr O. Oluchukwu
Mr Okey Elendu
BOARD OF DIRECTORS
Going by the memorandum and article of association of the company, it has provision for six member board which comprises of the chairman, general manager, company’s secretary, marketing manager, company’s accountant, company’s P.R.O.
This composition has been maintained throughout the company’s existence
1.2 STATEMENT OF PROBLEM
The increasing wave of fraud and embezzlement of public funds by high officers and chief executives in the private and public companies brought to the lime light some misconceptions of what the job of an auditor is and what audit is all about. To the uninformed, the auditor is a wizened individual who wears the traditional green eyeshade and sleeve garters.
They will expect to find him perched on top a high stool counting money, meticulously adding long columns of figures and gaining his sole pleasure in life from the apprehension of luckless person whose books failed to balance or whose cash account proved to be short (harword 2002:135). According to Pratt (1998:1), were you to ask the average man in the street about the auditor’s job, he will probably tell you that he prevent fraud, press our layman further, he may paint you a picture of a rather gray individual who buries himself in ledger, emerging only from time to time to produce sets or figure which are not important anyway
Such are the image that the auditor has attracted but they are incorrect in the sense that “the auditor’s primary responsibility is neither to prevent fraud nor to produce figures” (woolf 1982:12)
The problems are:
I. Mismanagement of enterprises by directors and top management who in most cases have no real financial stake in the business.
II. Because of the fact that the directors and top managers have no financial claims to the business or its enterprise, they tend to exhibit the highest level of truancy to work and are generally indifferent to the progress of the company. Most them regrettably choose their moments for putting the company into liquidation of little or no cost to them, by diverting the funds and assets entrusted into their care for their personal uses.
III. And without the misappropriation being detected not the culprit being brought to book the auditor expresses an opinion of “a true and fair view” of the perpetrated fraud. The problem is that this attitude has dented considerably the professional image of audit. To most employees of the auditor, the effect is “there is no need for auditors as it has failed to detect fraud”.
And to the few informed ones the question constantly asked is “how independent is the independent auditor?”.
1.3 OBJECTIVES OF THE STUDY
Having had the problem stated, the objectives of this study which are stated in null form are:
I. To ascertain the role of independent audit towards accountability in an organization
II. To determine whether independent audit can enhance managerial ability; III. To determine if independent audit can control fraud and embezzlement.
1.4 RESEARCH HYPOTHESES
In order to complete this study successfully the following hypotheses have been formulated in null form:
I. Independent audit does not enhance accountability in an organization.
II. Fraud and embezzlement will not decrease if independent auditors do their work properly
III. Mismanagement is not due to lack of accountability.
1.5 SIGNIFICANCE OF THE STUDY
The misconception of the function of audit has, no doubt, eroded in most minds the confidence and reliance on creditors’ report and has dented the credibility with which the audit profession was known.
The researcher has, therefore taken to this study for the need to show management and directors that reliance on auditor’s report will help to enhance their performance. The studies will contribute to knowledge by bringing the opinion of many experts in one text and this make it easier for readers to have a broader knowledge of the subject without having to go through several texts. Finally the thesis will become a reference material for other student who will carry out further studies in the field.
1.6 THE SCOPE OF THE RESEARCH
The study will mainly focus on the company selected as a case study i.e. Sheffield Risk Management Limited, Owerri. The researcher would go beyond desk search into field to sample the opinion of workers, officers as well as chief executive. These would be accomplished through the construction and issuance of questionnaire to the potential respondents and also through oral interviews. The researcher intends to convince the misinformed minds about the relevance of independent auditing as a tool for enhancing accountability. To do this only well informed individuals will be consulted during the primary data collection stage.
The scope of the study will be limited to the statutory role of the auditor. The auditors power and rights, lead liability, ethics and types opinion. The study will also cover intend control as a very important variable in accountability.
Further aspects and functions of internal audit will also be covered.
1.7 LIMITATIONS OF THR STUDY
In the course of this research work, problems of various natures were encountered, which in no small measure constituted some “Road block” to the progress of the study. Among the militating factors are the following:
1. Non-return of completed questionnaire by some respondents: some of the respondents did not return their response of the questionnaire irrespective of the researcher’s series of reminder letters. Their reasons ranged from forgetfulness to lack of chance to attend to the questionnaire.
2. Piecemeal collection of information: information was collected in piecemeal from management due to bureaucracy among others.
3. Reluctance in releasing information on even oral interviews. The researcher was looked upon as a spy in disguise who has come from their competitors to x-ray what they called their “top secrets” and “blue prints” As a result; comprehensive data were not easily collected notwithstanding the researcher’s letter of introduction.
4. Time: This was not a good friend of the researcher. The time allocated to this study was very insignificant compared to the volume of the work involved. This time constraint was further companied by the existence of other class room work.
5. Funds: Money was another constraint to the research work. Most often, the researcher ran out of funds and had to delay the work for money to come in.
6. Exeat: Considering the school system, time spent on the search for permission to leave school as regards to the research study is yet another factor that ate deep into the very fabric of time allocated for this study, hence it is considered as a limiting factor to the progress of the study.
1.8 ORGANZATION OF STUDY
In order to realize the aim and objective of this study the write-up was divided into five chapters not only for an intensive study but also for the convenience and better understanding of the information by users.
Chapter one of the research work covered an introduction to the study: the statement of problem objectives of the research; the limitation encountered by the researcher during the study: Organization of the study and the operational definition of terms used in the study.
Chapter two covered an interview of current and related literature.
Chapter three dealt with the methods and procedures used by the researcher in conducting the study.
The analysis of the data collected by the researcher is treated in chapter four.
The fifth chapter dealt on the researcher’s findings/observations, recommendations to the information user and a conclusion of the entire work based on the researcher findings, observations and tests.
1.9 DEFINATION OF TERMS
Some terms used in this study which may not be clearly understood by some readers are hereby defined.
This is the dependant examination of a financial statement by an auditor expressing an opinion about the true and fair view of the financial statement and state of affairs of the enterprise.
It is the independent examination of, and expression of opinion on, the financial statement of an enterprise by an appointed auditor in pursuance of that appoint and in compliance with any relevant statutory obligation.
The individual or partnership firm appointed to carry out an audit of the financial statements of an entity.
Any report, written by an auditor on a matter on which an opinion has been sought within the terms of an auditor’s appointment.
This is another term for audit report.
This is information obtained by an auditor inn arriving at the conclusion which forms the basis of the auditor’s opinion on the financial statement being audited.
This is the audit function carried out within an organization of evaluating and reporting on accounting and other controls on the operations of the organization. An audit of an accounting entity carried out by an auditor who is not employed by that entity or by its manager and is as far as possible independent of the person(s) who manage(s) the entity.
This is the state or condition being accountable.
This is the required provision for the description, analysis and evaluation of actions.
INTERNAL CONTROL SYSTEM:
This is the whole system of controls financially and otherwise established by the management in order to carry on the business of the enterprises in an orderly and efficient manner, ensure adherence to management policy, and safeguard the completeness and accuracy of the records, as regards to an organization.
Burgess, T. (1996). Internal Auditing Hand Book For Auditors. New York: McGraw-Hill Book Company.
Nweke & Unegbu (1998). Introduction to Auditing. Onitsha: Scholar Book Company.
Nwokolo, C. O. (1985). Auditing as a Watchdog. Enugu: Pitman Publication
Woolf, E. (1982). Auditing Today. London: Prentice Hall International Inco..