DESIGN AND IMPLEMENTATION OF AN AUTOMATED SCHOOL FEES PAYMENT SYSTEM


DESIGN AND IMPLEMENTATION OF AN AUTOMATED SCHOOL FEES PAYMENT SYSTEM

 ABSTRACT:     

This research focused on the Design and Implementation of Automated Students School Fees Payment using AkwaIbom State Polytechnic, IkotOsurua as a case study. It aims at creating a system whereby student’s school fees can be logged into the school’s bank account electronically. The manual system of paying school fees had to do with physical handing over of cash or money paid by students to the school which was dangerous and prone to armed banditry. The new system enables cash to be transferred from the bank to the school bank account which is faster and safer than doing it manually. With this method, the bursary department/school management is being relieved from some financial antagonisms and having the total satisfaction to acumen. Students who pay their monies also scarce themselves from being scared by criminals and as such protect their fees. Data for this research were both from primary and secondary sources, which include, books, journals, internet, school vouchers and of course the interviews. The programming language employed for this research program design was visual basic (VB) language because it is easier, to code and less case sensitive. The research was implemented with the installation of the program at the case study for careful observation.

TABLE OF CONTENTS

Pages   

Title page        -    -    -    -    -    -    -    -    i   

Certification    -    -    -    -    -    -    -    -    -    ii   

Dedication    -    -    -    -    -    -    -    -    -    iii   

Acknowledgment     -    -    -    -    -    -    -    -    iv   

Abstract    -    -    -    -    -    -    -    -    -    v   

Table of contents        -    -    -    -    -    -    -        vii-viii   

CHAPTER ONE – INTRODUCTION

1.0    Introduction        -    -    -    -    -    -    -    1-2   

1.1    Theoretical Background    -    -    -    -    -    -    2-3   

1.2    Statement of the Problem    -    -    -    -    -    -    3-4

1.3    Aims and Objectives of the Study    -    -    -    -    4

1.4    Significance of the Study    -    -    -    -    -    -    4

1.5    Organization of the Research    -    -    -    -    -    5

1.6    Scope of the Study    -    -    -    -    -    -    -

1.7    Limitation of the Study    -    -    -    -    -    -    5-6

1.8    Definition of Terms    -    -    -    -    -    -    6-7

CHAPTER TWO – REVIEW OF RELATED LITERATURE

2.0    Introduction    -    -    -    -    -    -    -    -    7

2.1    Automated Payment: An Overview     -    -    -    -    7-0

2.2    Types of Automated Payment    -    -    -    -    -    10-12

2.3    Challenges of Automated Payment in Nigeria    -    -    12-13

2.4    Impact of Automated  Students School Fees Payment System in AkwaIbom State Polytechnic    -    -    -    -    -    -

CHAPTER THREE – SYSTEM ANALYSIS AND DESIGN

3.0    Introduction        -    -    -    -    -    -    -    14

3.1    Research Methodology     -    -    -    -    -    -    14-15

3.2    System Implementation     -    -    -    -    -    -    15-16

3.3    System Design    -    -    -    -    -    -    -    16

3.3.1 Input and Output Design     -    -    -    -    -    -    17-19

3.3.2 Algorithm     -    -    -    -    -    -    -    -    20

    Program Flowchart (Appendix A)    -    -    -    -    21

CHAPTER FOUR – SYSTEM IMPLEMENTATION DOCUMENTATION

4.0     Introduction    -    -    -    -    -    -    -    -    22

4.1    System Design Flowchart    -    -    -    -    -    22

4.2    Choice of Programming Language    -    -    -    -    23

4.3    Programming Environment     -    -    -    -    -    23

4.4    Analysis of Modules    -    -    -    -    -    -    23

4.5    Implementation Codes    -    -    -    -    -    -    23-24

CHAPTER FIVE – SUMMARY, CONCLUSION AND RECOMMENDATION

5.0    Introduction        -    -    -    -    -    -    -    25

5.1    Constraints of the Study 

5.2    Summary    -    -    -    -    -    -    -    -    25

5.3    Conclusion        -    -    -    -    -    -    -    25

5.4    Recommendation    -    -    -    -    -    -    -    26

    References    -    -    -    -    -    -    -    -    27

    Appendix A – Program Flowchart

Appendix B – Program Source Code

Appendix C – Input and Output Format

CHAPTER ONE

INTRODUCTION

1.0    Introduction

The essence for one going to school is for better survival tomorrow wherein becoming what he or she is capable of becoming what he or she wants in life. And the desire of knowledge is the natural feeling of mankind and every human being whose mind is not debauched will be willing to give all that is required of him or her to get knowledge.

It is on this basic idea that knowledge oriented organization (school) has been set up as a ground for people to go in and learn in respond to paying for their acquired – knowledge for tomorrow’s success.

According to Oxford Dictionary of Current (6th Edition), fee is defined as an amount of money that one pay for professional services.

Simply put, school fee is that fixed interval payment made by a student or students to the school he or she attends.

From the definition, one can outline that school fee payment supposed to be in a regular interval that is timely, although sometime may not be that ready by the student due to some financial lapses.

Financial lapses poses a lot of problems to school management because of some pressing needs. However, when students refuse to pay their school fees on time the school management seems to lack money in the purse which at this render the management ineffective.

Apart from the management being ineffective financially, students also face barriers by not being allowed to write their examinations which is one of the academic frustration or setback. Using computer – based system for fees payment necessitated this research in order to help solve this problems of either delayed fee payment, or the student not paying at all or the fee being misused/mismanaged or entangled with criminal attack either on the side of student at the course of payment or the side of bursary department/school management.

Using AkwaIbom State Polytechnic, IkotOsurua, IkotEkpene as a case study, the research has the intention of creating a software that could process students school fees payment to AkwaIbom State Polytechnic bank accounts and electronically lodging individual students fees indicating name, department, registration number, level/class, date of payment, amount of money paid, academic session/semester/ bank’s name, account number, phone number, school name and other personal records etc. This will enhance prompt payment and safe delivery and automatically stop the management and students from being frustrated financially and otherwise.

1.1    Theoretical Background

Before, now, people/students often embraced technological changes with the fear of the unknown and as such decided to carryout activities their usual way (manually).

However, the 21st century came with a lot of challenges that only the use of computer can solve problem effectively. Electronic/Automated payment of student school fees in any school would boost the school management morale and therefore increase productivity. However, this supports the mash low’s theory of management which is of the view that metrication of an organization financially will bring increase in productivity.

Therefore, the payment of student school fees in a particular school enhance the productivity of such school for both the management and students as well, even as a computer – based system is used for such payment for easiest and fastest mode of operation as well as accurate security and good financial management; which AkwaIbom State Polytechnic is operating now.

1.2    Statement of the Problem

The problems encountered with the manual method of school fees payment is viewed from two perspectives, the school managements problems and the students problem.

The school management problems have to do with the processing of students information about their paid fees with mistakes and come out with sum total and grand total amount of the paid fee from each class, department or across all the students who paid as a whole.

The student problems on the other hand have to do with the embarrassment from the bursary department, such as wasting of time, mistake made in the receipt and criminal threatening and being driven out from the examination hall for not showing evidence of school fee receipt or even after paying shortly before the examination.

1.3    Aim and Objectives of the Study

The aim of this study is to determine the relationship between the manual and automated student school fees payment system in AkwaIbom State Polytechnic, IkotOSurua.

⦁    The objective of this study is to create on automated-based system for students school fee payment

⦁    To determined the conversion of manual system of school fees payment to computerized/automated method to ease the stress of students information processing during payment.

1.4    Significance 0f the Study

This research work would help the management and students of AkwaIbom State Polytechnic to have a better knowledge of operating on the method of automated students fees payment and how this can be effective through practical aspect of the device. It is obvious that the manual system is slow in operation and also ineffective in service.

The in-convenience brought about by the manual system could be over-whelmed by the use of more effective and advanced system. In other words, an automated system minimize time delay procedures during students fee payment.  

1.5    Organization of Research

The research study has been arranged in the following order. Chapter one contains the introduction, theoretical background, statement of the problems, objectives of the study, organization of research, scope of the study, limitation of the study and definition of terms.Chapter two focused on the relevant literature review. Chapter three is concerned with the system design with emphasis on design, algorithm and flowchart. It also explains the development of the new automated students school fee payment system in AkwaIbom State Polytechnic, IkotOsurua.Chapter four is the system implementation which gives the direction of the system and analysis of modules.

Chapter five centered on summary recommendation and conclusion

1.6    Scope of the Study   

This study is restricted to AkwaIbom State Polytechnic, IkotOsurua, IkotEkpene and no other firm. Data used for the study were gotten from the case study only (Akwapoly). It focused on automated student’s school fee payment only.

1.7    Limitation of the Study

The problems encountered during the course of carrying out this research include:

i.    Time for the research was too short couple with other academic work.

ii.    Lack of fund to take care of transportation and other expenses.

iii.    Lack of access to research materials on the topic in the polytechnic and public libraries.

iv.    The polytechnic’s bank and bursary department were not liberal  enough to give out information about their activities concerning student’s school fees payment.

1.8    Definition of Terms

To do away with ambiguity, the following terms are hereby defined for easy comprehension.

i.    Design: In this context, it has to do with the coding of the program (software).

ii.    Fee: A fixed regular amount of money made by the school organization/management to a student.

iii.    Automated Payment: This is also known as electronic/computerized payment. It is the introduction of computer for easy disbursement of student fee payment to the school management/organization.

iv.    Basic Fee: It is fixed payment by students based on their level/class or programme offers.

v.    Sum Total Pay: This is the amount gotten by summing all the fees paid together.

vi.    Total/Grand Total: This is the overall amount of money which a student or students has to pay before official clearance for graduation. It is also the total fee-based analysis/report which must be made at the bursary department to the school management and that of bank to justify student’s fees total inflow for decision making.

vii.    File: This can be defined as complete collection of related records or information.

viii.    Data Base: This is a collection of data organized to service many application at the same time by storing and managing data so that they appears to be in one location.

ix.    Computer: This is an electronic device or programmable machine that is capable of accepting data as input, process the data, store them and sent out the result of the processing as output according to logical instruction given by the user.

.


TYPE IN YOUR TOPIC AND CLICK SEARCH.






RESEARCHWAP.COM

Researchwap.com is an online repository for free project topics and research materials, articles and custom writing of research works. We’re an online resource centre that provides a vast database for students to access numerous research project topics and materials. Researchwap.com guides and assist Postgraduate, Undergraduate and Final Year Students with well researched and quality project topics, topic ideas, research guides and project materials. We’re reliable and trustworthy, and we really understand what is called “time factor”, that is why we’ve simplified the process so that students can get their research projects ready on time. Our platform provides more educational services, such as hiring a writer, research analysis, and software for computer science research and we also seriously adhere to a timely delivery.

TESTIMONIES FROM OUR CLIENTS


Please feel free to carefully review some written and captured responses from our satisfied clients.

  • "Exceptionally outstanding. Highly recommend for all who wish to have effective and excellent project defence. Easily Accessable, Affordable, Effective and effective."

    Debby Henry George, Massachusetts Institute of Technology (MIT), Cambridge, USA.
  • "I saw this website on facebook page and I did not even bother since I was in a hurry to complete my project. But I am totally amazed that when I visited the website and saw the topic I was looking for and I decided to give a try and now I have received it within an hour after ordering the material. Am grateful guys!"

    Hilary Yusuf, United States International University Africa, Nairobi, Kenya.
  • "Researchwap.com is a website I recommend to all student and researchers within and outside the country. The web owners are doing great job and I appreciate them for that. Once again, thank you very much "researchwap.com" and God bless you and your business! ."

    Debby Henry George, Massachusetts Institute of Technology (MIT), Cambridge, USA.
  • "I love what you guys are doing, your material guided me well through my research. Thank you for helping me achieve academic success."

    Sampson, University of Nigeria, Nsukka.
  • "researchwap.com is God-sent! I got good grades in my seminar and project with the help of your service, thank you soooooo much."

    Cynthia, Akwa Ibom State University .
  • "Great User Experience, Nice flows and Superb functionalities.The app is indeed a great tech innovation for greasing the wheels of final year, research and other pedagogical related project works. A trial would definitely convince you."

    Lamilare Valentine, Kwame Nkrumah University, Kumasi, Ghana.
  • "Sorry, it was in my spam folder all along, I should have looked it up properly first. Please keep up the good work, your team is quite commited. Am grateful...I will certainly refer my friends too."

    Elizabeth, Obafemi Awolowo University
  • "Am happy the defense went well, thanks to your articles. I may not be able to express how grateful I am for all your assistance, but on my honour, I owe you guys a good number of referrals. Thank you once again."

    Ali Olanrewaju, Lagos State University.
  • "My Dear Researchwap, initially I never believed one can actually do honest business transactions with Nigerians online until i stumbled into your website. You have broken a new legacy of record as far as am concerned. Keep up the good work!"

    Willie Ekereobong, University of Port Harcourt.
  • "WOW, SO IT'S TRUE??!! I can't believe I got this quality work for just 3k...I thought it was scam ooo. I wouldn't mind if it goes for over 5k, its worth it. Thank you!"

    Theressa, Igbinedion University.
  • "I did not see my project topic on your website so I decided to call your customer care number, the attention I got was epic! I got help from the beginning to the end of my project in just 3 days, they even taught me how to defend my project and I got a 'B' at the end. Thank you so much researchwap.com, infact, I owe my graduating well today to you guys...."

    Joseph, Abia state Polytechnic.
  • "My friend told me about ResearchWap website, I doubted her until I saw her receive her full project in less than 15 miniutes, I tried mine too and got it same, right now, am telling everyone in my school about researchwap.com, no one has to suffer any more writing their project. Thank you for making life easy for me and my fellow students... Keep up the good work"

    Christiana, Landmark University .
  • "I wish I knew you guys when I wrote my first degree project, it took so much time and effort then. Now, with just a click of a button, I got my complete project in less than 15 minutes. You guys are too amazing!."

    Musa, Federal University of Technology Minna
  • "I was scared at first when I saw your website but I decided to risk my last 3k and surprisingly I got my complete project in my email box instantly. This is so nice!!!."

    Ali Obafemi, Ibrahim Badamasi Babangida University, Niger State.
  • To contribute to our success story, send us a feedback or please kindly call 2348037664978.
    Then your comment and contact will be published here also with your consent.

    Thank you for choosing researchwap.com.