This Project work intends to address some of the problems encountered in the allocation of hostels to students manually in apartment, using Spring Light Apartment as the case study. The growing number of tenants in some apartment posed a lot of accommodation problems on the Landlord. Some of the problems encountered include, few bedrooms, dining rooms, bathrooms and kitchen that exist in the apartment are not properly managed, statistic of rooms required to match the growing number of people are farfetched, tenants who have paid their apartment fees may end up not getting rooms because of lack of toilet, kitchen, rooms, and even parlor cannot give accurate information of the occupancy of a particular room. In respect to all of these existing problems, it became necessary to design a system capable of managing a database which allocates apartment to people. The system to be designed will keep track of all the available rooms and its occupants. This apartment management system was implemented using HTML, PHP and MySQL.


TITLE PAGE --- --- --- --- --- --- --- --- i

CERTIFICATION --- --- --- --- --- --- --- ii

DEDICATION --- --- --- --- --- --- --- --- iii

ACKNOWLEDGEMENT --- --- --- --- --- --- iv

ABSTRACT --- --- --- --- --- --- --- --- v

TABLE OF CONTENT --- --- --- --- --- --- vi

LIST OF FIGURES --- --- --- --- --- --- --- x

LIST OF TABLES --- --- --- --- --- --- --- xi


1.1.0    General introduction --- --- --- --- --- --- 1

1.2.0    Introduction --- --- --- --- --- --- --- 1

1.3.0    Problem definition --- --- --- --- --- --- 2

1.4.0    Objective of study --- --- --- --- --- --- 3

1.5.0    Research justification--- --- --- --- --- --- 4

1.6.0    Research methodology --- --- --- --- --- 4

1.7.0    Scope and limitation of study --- --- --- --- 5

1.8.0     Definition of terms --- --- --- --- --- --- 6

1.9.0     Chapter layout --- --- --- --- --- --- 6


2.1.0    Introduction --- --- --- --- --- --- --- 8

2.1.1 Overview of Hostel System --- --- --- --- --- 8

2.1.2 Brief history of Hostel Systems --- --- --- --- 9

2.2. Type of Hostels --- --- --- --- --- --- --- 10

2.2.1 Hostelling International  (HI) (Wikipedia, 2013) --- 11

2.2.2 Independent Hostels --- --- --- --- --- --- 11

2.2.3 Boutique Hostels (Wikipedia, 2013) --- --- --- 12 

2.2.4 Mobil Hostesl (Wikipedia, 2013) --- --- --- --- 13

2.3.0  State-of-the-Art E-Hostel Systems--- --- --- --- 14

2.3.1 Hostel Reservation Script --- --- --- --- --- 14

2.3.2 Anand System Inc --- --- --- --- --- --- 15

2.4.0    Proposed Contributions --- --- --- --- --- 16


3.1.0    Introduction --- --- --- --- --- --- --- 17

3.2.0    System Requirements Specification --- --- --- 17

3.3.0    System Design --- --- --- ---- --- --- --- 18 Logical Design --- --- --- --- --- --- 18 Input Design --- --- --- --- --- --- --- 18 Output Design --- --- --- --- --- --- --- 22 Menu Design --- --- --- --- --- --- --- 23 Use Case Design --- --- --- --- --- --- 25 Activity Design --- --- --- --- --- --- 25 Program flowchart --- --- --- --- --- --- 27 Physical Design --- --- --- --- --- --- 29 Program Specification --- --- --- --- --- 29 Layout of Files Design --- --- --- --- --- 33 System Controls --- --- --- --- --- --- 36 Structure of Database Design --- --- --- --- 37


4.1.0    Introduction --- --- --- --- --- --- --- 38

4.2.0    Features and Choice of Implementation Language --- 38

4.3.0    System Testing Strategies --- --- --- --- --- 41

4.3.1    Unit Test --- --- --- --- --- --- --- 41

4.3.2    Integration Test --- --- --- --- --- --- 42

4.4.0    Target Computer System Requirements --- --- 43

4.4.1 Software Requirements --- --- --- --- --- 43

4.4.2 Hardware Requirements --- --- --- --- --- 44 

4.5.0    Software Maintenance Issues ---- --- --- --- 44

4.5.1    Corrective Maintenance --- --- --- --- --- 45

4.5.2    Preventive Maintenance --- --- --- --- --- 45

4.5.3    Adaptive Maintenance --- --- --- --- --- 46


5.1.0    Introduction --- --- --- --- --- --- --- 47

5.2.0 Application of the E-Hostel System to UNICAL Hostel 

Allocation ---------------------47

5.3.0    Suggestion on Further Research --- --- --- 48

5.4.0    Recommendation --- --- --- --- --- --- 49

5.5.0    Conclusion --- --- --- --- --- --- --- 50

REFERENCES --- --- --- --- --- --- --- 51

APPENDICES --- --- --- --- --- --- --- 52

Appendix A: Source Code Listings

Appendix B: Sample Output


Figure 3.1 Login Interface --- --- --- --- --- 19

Figure 3.2 Update Hostel Interface --- --- --- --- 20

Figure 3.3 Allocate Hostel Interface --- --- --- --- 21

Figure 3.4 View Allocation Interface --- --- --- --- 22

Figure 3.5 Search Field Interface ---- ---- ---- --- 23

Figure 3.6 Menu Design --- --- --- --- --- --- 24

Figure 3.7 Use Case Diagram --- --- --- --- --- 25

Figure 3.8 Activity Diagram for the Proposed System --- 26

Figure 3.9 Flowchart of the Proposed System --- --- --- 28


Table 3.1 Layout of User Table --- --- --- --- --- 33

Table 3.2 Layout of Hall Table --- --- --- --- --- 34

Table 3.3 Layout of Student Table --- --- --- --- 35

Table 4.1 Software Requirement for the Target System --- 43

Table 4.2 Hardware Requirement for the Target System --- 44




It is safe to say that most activities such as apartment allocation carried out in most cities in Nigeria are done manually. Therefore, there is a lot of strain on the individuals running the apartment. An Apartment Management system is simply software developed for managing most activities that take place in the apartment with the help of apartment administrator.

The goal of this research work is to provide a solution to the problem of apartment management, by designing a computerized system which is user-friendly and GUI-oriented that will be compatible with the existing manual systems. The software to be developed will solve the problem of apartment management; thus helping to reduce problems associated with the manual apartment management system. The project uses Spring Light apartment as Case Study.


This chapter introduces the study and provides relevant information on the background of the study. It begins with problem definition (statement of the problem) which describes the major problems associated with manual apartment management. This is followed by the research objective putting in a nutshell what is to be achieved by the study. Subsequently, the Research Justification is presented, which justifies the essence of the research. The Research Methodology describes the procedures used in conducting the research. Scope and Limitation discusses the area the research is limited to and also highlights the constraints encountered during the course of this work. Finally, there is definition of terms and chapter layout which defines peculiar terms related to the study alone and summarizes the entire chapters respectively.


Problems associated with hostel records when manually handled by theLandlord in spring Light apartment include:

⦁ Records are manually written and stored in various registers.

⦁ Lots of human errors are encountered when records are hand-written.

⦁ The use of numerous registers for hostel allocation can be very cumbersome, hence tracing records become tedious.

⦁ Difficulty in maintaining or updating the records, hence, retrieval of a certain dataset from a bunch of registers is almost impossible.

⦁ Loss or damage of any of the registers leads to damage of lots of important files at a time.

⦁ Lack of data security.


The objective of this study is to develop an application that will ease the stress associated with the existing manual system as earlier stated, while focusing on the Spring Light apartment.

This study aims to achieve the following;

i. To create a database management system (DBMS) this allocates storage to student data and also provides security for the stored data.

ii. To provide quick and efficient means for gathering the student information along with their rooms, fees, etc.

iii. To find out the possible benefits that will be obtained from the new system.

iv. At the completion of this work, this system will improve the management of student hostels in the spring light apartment.


The proposed research can be justified by providing answers to the questions below:

i. Does the research extend the understanding of the phenomenon being investigated?

ii. Does it elaborate, extend or fill in gaps in present knowledge?

iii. Finally, will it give the expected results result?

After putting these aforementioned questions into consideration, I believe that this research is worth doing. Using Spring light as the existing system to be investigated, in which the mode of operation is done manually, a certain level of bias will be experienced. The new system to be developed is to manage the allocation process.


In order to realize the objectives of this research, it is important to apply the appropriate strategy in achieving the set goals. The methodology employed in the course of this study is to first outline the set of requirements to be met by the proposed system, where information related to the research work will be derived from the area of study (Spring Light apartment and tenant Affairs); then envisage and implement the design of the system, using HTML and PHP for the design and MySQL for building the database.


In terms of geographical coverage, spring light apartment, was studied. 

This study suggests means of gathering information about the tenants and ways of easily managing the apartment details, room details, records, easy way of room allocation and room attendance. Subsequently, software will be written in the implementation phase which will enable the program to run.

In addition to this, a number of things occurred which slowed down the process in the research work. They include:

i. Time constraint for proper analysis, design and implementation of the Apartment Management system.

ii. Poor internet facilities and inaccessible websites.

iii. Limited access to administrative information.


Database Management System (DBMS): is software that enables you store, modify, and extract information on a database.

Apartment Management System: is a computerized system for managing various activities in the apartment.

MySQL:MYSQL is a relational database management system written in C and C++ that runs as a server providing multi user access to a number of databases.

PHP: Hypertext Preprocessor is a scripting language originally designed for producing dynamic web pages.

Unified Modeling Language (UML): It is used to specify, visualize, modify, construct, and document the artifacts of an object-oriented software-intensive system under development.


This study is presented in five chapters.

Chapter One: deals with the introduction, which provides preamble or background to the study. It also introduces the study and provides relevant information on the background to the study, problem definition, objectives of study, justification and methodology of the research, definition of terms and chapter layout.

Chapter two: is a review of literature relevant to the research topic; introduction to the chapter, overview of an apartment and brief history of apartment management will be discussed. Also to be discussed are the type of apartment found in the cities and rural and a quick look on several literature on this work before ending with my proposed contribution.

Chapter three: presents system methodology which analyzes the current system, indicating the shortcomings and finding possible solutions by designing and developing a new system. System requirements and specifications are also discussed.

Chapter four: focuses on system implementation which aims at ensuring that the system works accurately and efficiently and also tested for possible errors before making it available to the users.

Chapter five: provides a summary of the findings, drawing conclusions based on the findings as well as the relevant recommendations



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