DESIGN AND IMPLEMENTATION OF A COMPUTERIZED LIBRARY MANAGEMENT SYSTEM (A CASE STUDY OF UNIVERSITY OF UYO GENERAL LIBRARY)


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DESIGN AND IMPLEMENTATION OF A COMPUTERIZED LIBRARY MANAGEMENT SYSTEM (A CASE STUDY OF UNIVERSITY OF UYO GENERAL LIBRARY)

ABSTRACT:     Library management system is a project which aims in developing a computerized system to maintain all the daily works of library. This project has many features which are generally not available in normal library management systems like facility of user login and a facility of admin login through which the admin can monitor the whole system. It also has facility of an online notice board where teachers and student can put up information about workshops or seminars being held in our colleges or nearby colleges and librarian after proper verification from the concerned institution. Organizing the seminar can add it to the notice board. It has also a facility where student after logging in their accounts can see list of books issued and its issue date and return date and also the students can request the librarian to add new books by filling the book request form. The librarian after logging into his account i.e. admin account can generate various reports such as student report, issue report, teacher report and book report. Overall this project of ours is being developed to help the students as well as staff of library to maintain the library in the best way possible and also reduce the human efforts. The Programming language used in developing this application software is Visual Basic.net 2012. It runs in Windows 98 to Latest windows 10.

TABLE OF CONTENTTitle Abstract Certificate Acknowledgement Table of Content CHAPTER ONE:     INTRODUCTION1.1 BACKGROUND OF THE STUDY1.2 STATEMENT OF THE PROBLEMS1.3 OBJECTIVE OF THE STUDY1.6 SIGNIFICANCE OF THE STUDY1.7 LIMITATION OF THE STUDY1.9 SCOPE OF THE STUDY1.8    ASSUMPTION OF THE STUDY1.8 DEFINITION OF TERMSCHAPTER TWO:     LITERATURE REVIEWLIBRARY MANAGEMENT SYSTEM SOFTWARECOMPUTER SYSTEMINFORMATION SYSTEM2.3 FUNCTIONS OF INFORMATION SYSTEM2.3.1 Functions of an information system2.4 TYPES OF INFORMATION SYSTEMS2.4.1 Types of Information system2.5 MANAGEMENT INFORMATION SYSTEMCHAPTER THREE:     METHODOLOGY AND ANALYSIS OF THE EXISTING SYSTEM3.1    GENERAL DESCRIPTION OF THE EXISTING SYSTEM3.2    FACT FINDING METHODS USED3.2.1 Primary Source3.2.2 Secondary Source3.3    OBJECTIVES OF THE EXISTING SYSTEM3.4    ORGANIZATIONAL STRUCTURE3.5      INPUT ANALYSIS 3.6    PROCESS ANALYSIS3.7    OUTPUT ANALYSIS3.8 INFOMATION FLOW DIAGRAM3.9    PROBLEMS OF THE EXISTING SYSTEMCHAPTER FOUR:4.1    DESIGN STANDARDDESIGN AND IMPLEMENTATION OF THE NEW SYSTEM4.2     OUTPUT SPECIFICATION AND DESIGN 4.3    INPUT DESIGN AND SPECIFICATION 4.4    FILE DESIGN 4.4.1 Structure for file “payment” 4.4.2 Structure for file “warehouse form”4.6 SYSTEM FLOWCHART4.7    SYSTEM REQUIREMENTS4.7.1 Hardware Requirements 4.7.2 Software RequirementsCHAPTER FIVE:     SUMMARY, CONCLUSION AND RECOMMENDATIONS5.1    SUMMARY5.2    CONCLUSION RecommendationREFERENCESAPPENDIX - AAPPENDIX – BAPPENDIX – CAPPENDIX – DAPPENDIX – EAPPENDIX – FAPPENDIX – FAPPENDIX – GSOURCE CODE

CHAPTER ONEINTRODUCTION:This chapter gives an overview about the aim, objectives, background and operation environment of the system.1.1 BACKGROUND OF THE STUDYMotor vehicle plate System is an application which is generally small or medium in size. It is used by Road safety authority to register and manage vehicle plate using a computerized system. Road safeties are governing bodies whose job is to check vehicles and other vehicle information. With this computerized system there will be no loss of records or member records which generally happens when a non - computerized system is used. All these modules are able to help vehicleplate authority to register and maintain the vehicle plate with more convenience and in a more efficient way as compared to plate registration systems which are not computerized.1.2 STATEMENT OF THE PROBLEMSThe problems found during plate registration were so much that there were cases where plate files got missing,sometimes issuing of fake plate by frauds. UNidentification of plate vehicle in the office, time required to record as well as presenting Information and also the cost of plate registration, also it takes days, week, and even month to complete the vehicle plate registration. Lack of effectiveness in their methods of record keeping, further compounds the problem. 1.3 OBJECTIVE OF THE STUDYThe project aims and objectives that will be achieved after completion of this project are discussed in this subchapter. The aims and objectives are as follows:1.    To resolve plate registration issue.2.    To create a database for the managementto providenew vehicle details this will make it easy to carry out registration and to register new vehicles.3.    To create a list that contains details of vehicle plate information.4.    To create and print a design plate.    1.6 SIGNIFICANCE OF THE STUDYThe significance of this study was to help and give a benefit to the concerned group below. This study will be beneficial to the following: Customers: Through computerized vehicle plate registration system, they can easily get their plate numbers and every detail for their vehicle after registration to avoid embarrassment on the road.Convenience is more visible for it is not time-consuming, resulting to a number of accomplished works. Vehicle platemanagement:The computerized vehicle plate registration system would improve the monitoring capacities of those who maintain the vehicle plate. It would be easier to determine whether particular plate is registered or not. In addition, they can easily identify when all the vehicle plate are that are registered.Furthermore, the seaport management would be much guided when it comes to recognizing new inventory goods, letting them arrange it promptly and accordingly.1.7 LIMITATION OF THE STUDY1.    Unavailability of academic materials.2.    Transport problem3.    Lack of financial support4.    Lack of Time 5.    Unavailability of programming software such as vb.Net.1.9 SCOPE OF THE STUDYThis research work will concentrate on Input vehicle information,Register vehicle, and all registered vehicle menu which includes handling of some queries like; posting and searching for vehicle information that has already been registered.It is a case study of Road Safety Commission.1.8    ASSUMPTION OF THE STUDYDuring the process of data collection, information relating to Vehicle Registration was obtained from IBOM E - LIBRARY. The information was collected from the admin staff during the course of my industrial attachment. Hence, it is assumed that all the data collected are correct and contains no false information.1.8 DEFINITION OF TERMSVehicle:a thing used for transporting people or goods, especially on land, such as a car, lorry, or cart.Management: It is the co-ordination of all the resources of an Organization through the process of planning,           Organization, directing and controllingSystem: Physical component of a computer that is used to perform certain task.Data: Numbers, Text or image which is in the form suitable for Storage in or processing by a computer, or incomplete Information. Information: A meaning full material derived from computer data by organizing it and interpreting it in a specified way.Input: Data entered into a computer for storage or processing. Output: Information produced from a computer after processing. Information System: A set of interrelated components that collect (or retrieve), process, store and distribute information to support decision making and control in an organization. Vehicle plate Management System: A Vehicle plate management system, also known as an automated vehicle plate system is software that has been developed to handle functions of registering vehicle plate.  1.    COMPUTER:-Computer is an electronic device that accepts data as Input, processes data and gives out information as output to the user.2.    SOFWARE:-Software is set of related programs that are designed by the manufacturer to control the hardware and to enable the computer perform a given task.3.    HARDWARE: - Hardware is a physical part of a computer that can be touched, seen, feel which are been control by the software to perform a given task.4.    DATABASE: - Database is the collection of related data in an organized form.5.    PROGRAMMING: - programmingisa set of coded instruction which the computers understands and obey.6.    TECHNOLOGY: -Technology is the branch of knowledge that deals with the creation and use technical and their interrelation with life, society and the environment, drawing upon such as industrial art, engineering, applied science and pure science.7.    Algorithm : A set of logic rules determined during the design phase of a data matching application. The ‘blueprint’ used to turn logic rules into computer instructions that detail what step to perform in what order.8.    Application:  The final combination of software and hardware which performs the data matching.9.    Data matching database: A structured collection of records or data that is stored in a computer system.10.    Data cleansing: The proactive identification and correction of data quality issues which affect an agency’s ability to effectively use its data.11.    Data integrity : The quality of correctness, completeness and complain with the intention of the creators of the data i.e ‘fit for purpose’12.    Enrollment :  The process of an individual to enroll aith an agency. Involves the initial collection of identifying details.     

SCREEN SHOTS OF THE APPLICATION

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DESIGN AND IMPLEMENTATION OF A COMPUTERIZED LIBRARY MANAGEMENT SYSTEM (A CASE STUDY OF UNIVERSITY OF UYO GENERAL LIBRARY)


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